Managing Your E-Mail: Thinking Outside the Inbox

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This falls into the category of faux work I described in tip 1. Many professionals and leaders use the Eisenhower Method to quickly prioritize tasks and decisions. When comparing various emails and trying to decide what to deal with first , ask yourself:. Be careful; many people create false urgency in email titles.

How to Manage Your Email More Effectively at Work | ToughNickel

The goal of email triage is to identify those emails that you know are urgent — not those with the most dramatic titles. Likewise, people want to feel important, so they plead strong cases for their pet projects. When reading emails, you are a leader — and you need to make the hard decisions.

Put clients first, bosses second, and coworkers third.


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Prioritize your close family over distant relations. Use the Eisenhower Method to separate your emails into 4 categories:. There could always be an even more urgent and important email further down the list. Forward these emails to someone else on your team. These issues may not be worth your time and attention but could be opportunities for people at lower levels in your organization to show their worth.

Give someone a chance to manage a small issue and earn your trust. Flag or star these messages. Make a habit of reviewing and addressing these issues by the end of the day or another appropriate daily milestone.

Checking Email

Delete these messages. Let the senders know not to clog up your inbox with things they can attend to themselves — or should simply ignore. Take a look at this list. Instead of addressing the first one that came to your attention, you hopefully took the time to get the whole picture.

Scan each email for just 30 seconds. Get more information about the issue. Then, move on — before you get too absorbed. Skim all relevant emails before replying to them. Finally unless something is literally on fire , attend to those emails you can address the quickest. So, just deal with the easiest ones first, gain some confidence, and tackle the hardest ones last.

Just be sure to take care of them all before your scheduled email time runs out for the day! Archive all your messages yes, all of them. Tell them to resend any emails that require responses — and hope for the best.

With your inbox completely clean and a fresh new commitment to others in your pocket, use the techniques in this article to stay the course. Use the slight sting of shame that comes with email bankruptcy to your advantage. Tell everyone you meet about how great this technique worked for you — and how proud you are to reach inbox zero every day.

Great insights from the top productivity experts

During your appropriately-scheduled daily email time, be ruthless. Triage your messages like a veteran ER nurse.

How to cope with email overload

Before you dig in to answer an urgent message, flag it and keep going. Skim through message titles at lightning speed and split your emails into a few simple categories now, today, tomorrow, this week, etc. Choose your most high-priority messages and tasks, avoid distractions, and dig in!

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The feature is the key part that will enable them to choose on […]. Online timers provide motivation, accountability, documentation, balance — and vital management data. Whether you manage yourself, work with a team, or lead a group, you can get the most from your efforts by keeping track of your most precious resource — productive time. Blog Archive Media Kit Sign-up.

Download the app Get Toggl. Play a video game. Do some yoga. Watch a video. Go shopping. Work Email Account Protect this account from distractions at all costs. Mac Mail Simply hit the flag icon at the top of the screen. Eisenhower You may waste time and energy trying to decide what work to do. When comparing various emails and trying to decide what to deal with first , ask yourself: Is it urgent? Charles Duhigg applies a lot of sociology in this book. Charles explores what human behavior lead us to negative and positive results, discovering the potential of habits and implementing them in our daily routine.

Author Charles Duhigg. Sign in. Get started. Paper Planes. Managing email anxiety. Great insights from the top productivity experts. Francesco D'Alessio Follow. Paper Planes Voices, opinions and musings from the people behind Newton.

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